Role: Scheduling Coordinator

Location: Centennial, CO / On-site/Hybrid (Tues/Wed/Thurs in office)

Type: 6 weeks W2 Contract

• Associate degree in related field or equivalent professional experience required
• Strong computer skills required, especially Microsoft Office products including, Outlook, Word, Excel, Teams, and PowerPoint
• Ability to learn new software programs
• Ability to work in fast-paced, high-pressure, team-oriented environment, and manage multiple tasks simultaneously
• Minimum 0-1 years of administrative work experience in an office environment
• Willingness and open availability to work flexible hours, including nights and weekends, to meet the 24/7 operational needs
• Preferred Qualifications
• Prior experience working in a 24/7 broadcast operation
• Prior experience in a scheduling function utilizing resource scheduling systems
• Prior experience with employee time keeping system
• Strong written and verbal communication skills to effectively communicate with all levels of the organization
• Proven administrative and organizational skills
• Strong client service and interpersonal skills
• Ability to adapt in a constantly changing environment
• Demonstrates understanding of workplace policies, business practices

Responsibilities:

The goal of this position is to create and manage the shift schedules for on-air operators, dictating when operators will be working throughout the week. Coordinator must ensure all on-air shifts are staffed appropriately and efficiently on a daily basis, working closely with the Broadcast Operations department to schedule Nabet staff and freelance engineers to cover all on-air shifts necessary to maintain operational reliability for on-air distribution. These schedules must be communicated to the operators in a timely manner with the most accurate information available.

• Support Scheduling Specialist by helping to maintain work orders and rotations per operational needs and employee availability
• Track and approve hourly employee's timecard using TimeKeeper system
• Secure immediate call-out coverage and PTO requests that require adjustments to day of schedules and communicate updates to Scheduling Specialist and On-air Managers
• Emergent duties such as securing accommodations for team members in severe weather situations and sending employee gift baskets upon request
• Administrative duties that include miscellaneous team communication, updating distribution lists, distributing PTO trackers and contact sheets, and scheduling tool user support
• All other duties as assigned

Comments/Special Instructions

• On-site/Hybrid (Tues/Wed/Thurs in office)
• Admin heavy role - supporting 24/7 operation Broadcast Exp PLUS
• Experience w/operations & schedules,
• Must have great communication skills- Personable